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Scanning

  Scanning Overview

  Scanning From the Operator Panel

  Scanning Using the TWAIN Driver

  Scanning Using the Windows Image Acquisition (WIA) Driver

  Using a Scanner on the Network

  Sending an E-Mail with the Scanned Image


Scanning Overview

Use your Dell™ 2135cn Color Laser Multifunction Printer to turn pictures and text into editable images on your computer.

PaperPort is a program that enables you to organize, find and share all your paper and digital documents, and is supplied with your printer.

The resolution setting to use when you scan an item depends on the item type and how you plan to use the image or document after you scan it in to your computer. For the best results, use these recommended settings.

Type

Resolution

Documents

300 dpi black-and-white or 200 dpi grayscale or color

Documents of poor quality or that contain small text

400 dpi black-and-white or 300 dpi grayscale

Photographs and pictures

100-200 dpi color or 200 dpi grayscale

Images for an inkjet printer

150-300 dpi

Images for a high-resolution printer

300-600 dpi

Scanning above these recommended resolutions may exceed the capabilities of the application. If you require a resolution above those recommended in the above table, you should reduce the size of the image by previewing (or pre-scan) and cropping before scanning the image.

NOTE: You can use PaperPort's built-in Optical Character Recognition (OCR) software to copy text from scanned documents so that you can use and edit the text in any text editing, word processing, or spreadsheet program. The OCR process requires textual images scanned at 150-600 dpi and 300 dpi or 600 dpi is recommended for graphics.

If you prefer to use another application, such as Adobe PhotoShop, you must assign the application to the printer by selecting it from the list of available applications through the Select Software button each time you start scanning. If you do not assign an application to the Select Software button, PaperPort is automatically selected when you start scanning. See "Printer Settings Utility".

Dell ScanCenter is a PaperPort application that enables you to scan items and send them directly to PaperPort or other programs on your computer without first running PaperPort. Dell ScanCenter runs as a separate application from the Windows start menu and displays the Dell ScanCenter bar. For more information about using Dell ScanCenter, refer to the PaperPort's Help menu.

Icons on the Dell ScanCenter bar represent the programs that are limited to PaperPort and to Dell ScanCenter. To scan and send an item to a program, click the program icon and then scan the item. Dell ScanCenter automatically starts the selected program when the scan is complete.

Scanning From the Operator Panel

NOTE: Ensure that the printer is connected to the computer using the USB cable.
  1. Load the document(s) face up with top edge in first into the ADF.

OR

Place a single document face down on the document glass.

For details about loading a document, see "Loading an Original Document".

  1. Press until >SCAN appears, and then press .

  2. Press until Scan to Application, and then press .

  3. Press . The selected application window opens. Adjust the scan settings and start scan. For details, refer to the user's guide of the application.

NOTE: If the following dialog box appears on your PC, select 2135cn MFP Scan Button Manager, and then click OK.

NOTE: Once you check the Always use this program for this action check box when selecting 2135cn MFP Scan Button Manager, the selected application is automatically used without displaying the program selection window.
NOTE: Note that you must use ScanButton Manager on your computer to change the settings for scanning. For details, see "Printer Settings Utility".

Scanning Using the TWAIN Driver

Your printer supports the Tool Without An Interesting Name (TWAIN) driver for scanning images. TWAIN is one of the standard components provided by Microsoft® Windows® 2000, Windows XP, Windows Server® 2003, Windows Server 2008, and Windows Vista®, and works with various scanners.

To scan an image from the drawing software:

  1. Load the document(s) face up with top edge in first into the ADF.

OR

Place a single document face down on the document glass.

For details about loading a document, see "Loading an Original Document".

  1. Start the drawing software, such as Imaging for Windows.

NOTE: When you use Windows XP, Windows Server 2003, or Windows Vista, use PaperPort instead of Imaging.
  1. Click File®Scan or Get Photo...

The Available Scanner dialog box appears.

NOTE: If the Available Scanner dialog box does not appear, click the Select... button in the left pane of the Scan or Get Photo window.
  1. In the Available Scanner dialog box, select TWAIN: Dell 2135cn MFP Scanner, and then click OK.

  2. In the left pane of the Scan or Get Photo window, select the Display scanner dialog box check box, and then click Scan.

The Dell 2135cn MFP Scanner window appears.

NOTE: The illustration may vary for different operating systems.
  1. Select your scanning preferences and click Preview to display the preview image.

  2. Select the desired properties from the Image Quality and Image Options tabs.

  3. Click Scan to start scanning.

  4. Enter a picture name, and select a file format and destination to save the picture.

  5. Follow the on-screen instructions to edit the picture after it is copied to your computer.

Scanning Using the Windows Image Acquisition (WIA) Driver

Your printer also supports the WIA driver for scanning images. WIA is one of the standard components provided by Microsoft Windows XP and later operating systems and works with digital cameras and scanners. Unlike the TWAIN driver, the WIA driver allows you to scan an image and easily manipulate those images without using additional software.

NOTE: WIA is not available for Windows 2000.
NOTE: Ensure that the printer is connected to the computer using the USB cable.

To scan an image from the drawing software:

  1. Load the document(s) face up with top edge in first into the ADF.

OR

Place a single document face down on the document glass.

For details about loading a document, see "Loading an Original Document".

  1. Start the drawing software, such as Paint for Windows.

NOTE: When you use Windows Vista or Windows Server 2008, use Windows Photo Gallery instead of Paint.
  1. Click File®From Scanner or Camera.

The Scan using Dell 2135cn MFP Scanner window appears.

NOTE: The illustration may vary for different operating systems.
  1. Select your scanning preferences and click Adjust the quality of the scanned picture to display the Advanced Properties dialog box.

  2. Select the desired properties including brightness and contrast, and then click OK.

  3. Click Scan to start scanning.

  4. Enter a picture name, and select a file format and destination to save the picture.

  5. Follow the on-screen instructions to edit the picture after it is copied to your computer.

To scan an image from Control Panel:

  1. Load the document(s) face up with top edge in first into the ADF.

OR

Place a single document face down on the document glass.

For details about loading a document, see "Loading an Original Document".

  1. Click start®Control Panel®Printers and Other Hardware®Scanners and Cameras.

  2. Double-click the scanner icon. The Scanner and Camera Wizard launches.

  3. Click Next to display the Choose Scanning Preferences page.

NOTE: The illustration may vary for different operating systems.
  1. Select your scanning preferences and click Next.

  2. Enter a picture name, and select a file format and destination to save the picture.

  3. Click Next to start scanning.

  4. Follow the on-screen instructions to edit the picture after it is copied to your computer.

Using a Scanner on the Network

The Scan to Server/Computer feature allows you to scan a document from the printer and store it in a folder on your computer through File Transfer Protocol (FTP) or Server Message Block (SMB). To retrieve the scanned document from the computer:

  1. Create a shared folder in your computer for Scan to Computer. See "Sharing a Folder From Your Computer" for more details.

  2. Setup the address book through the Dell Printer Configuration Web Tool. See "Setting Up the Address Book" for more details.

  3. Create a shared folder with sub-folder in your computer for Scan to Computer. See "Sharing a Folder With Sub-folder From Your Computer" for more details.

  4. Start to send the scanned file on the network. See "Sending the Scanned File on the Network" for more details.

Here are some additional instructions if you need to create a password for your user account or locate the IP address of your computer.

Sharing a Folder From Your Computer

If you are using Microsoft Windows XP or Windows 2000, you can share a folder with the following instructions:

  1. Create a folder in the desired directory on your computer (Example of folder name, MyShare).

  2. Right-click on the folder, and then select Properties.

  3. The Properties dialog box appears, click on the Sharing tab, and then select Share this folder.

  4. Enter a shared name in the Share name box.

NOTE: Write down this shared name because you will use this name in the next setting procedure.

  1. Click on Permissions to create a write permission for this folder.

  2. Click Add.

  3. Enter your user login name in the Enter the object names to select box (Example of user login name, Myself).

NOTE: User login account with empty password will be rejected in the Scan to Folder authentication. Ensure that all user login accounts have a valid and non-empty password. See "Creating a Password for Your User Login Account" for details on how to assign a password for your user login account.
  1. Click OK.

NOTE: Do not use Everyone as the user login name.
  1. Click on the user login name that you have just entered. Select Full Control check box. This will grant you permission to send the document into this folder.

If you are using Windows Vista or Windows Server 2008, you can share a folder with the following or similar instructions:

  1. Create a folder in the desired directory on your computer (Example of folder name, MyShare).

  2. Right-click on the folder, and then select Properties.

  3. The Properties dialog box appears, click on the Sharing tab, and then select Advanced Sharing.

  1. Select the Share this folder check box.

  2. Enter a shared name in the Share name box.

NOTE: Note down the shared name as you need to use this name in the next setting procedure.
  1. Click on Permissions to create a write permission for this folder.

  1. Click Add.

  2. Enter your user login name in the Enter the object names to select box (Example of user login name, Myself).

NOTE: User login account with empty password will be rejected in the Scan to Folder authentication. Ensure that all user login accounts have a valid and non-empty password. See "Creating a Password for Your User Login Account" for details on how to assign a password for your user login account.
  1. Click OK when you are done.

  2. Click on the user login name that you have just entered. Select Full Control check box. This will grant you permission to send the document into this folder.

NOTE: Do not use Everyone as the user login name.

Setting Up the Address Book

To setup the Scan to Server/Computer address book through the network, you will first need to locate the IP address of the printer. You can obtain this IP address from the System Settings page by performing the following steps:

From the Printer Operator Panel

  1. Press until >SETUP appears, and then press .

  2. Press until >Reports appears, and then press .

  3. System Settings is displayed. Press .

The System Settings page is printed.

From Your Computer

  1. Click start® All Programs® Dell Printers® Additional Color Laser Software® Quick Launch Utility.

The Quick Launch Utility dialog box opens.

  1. Click the Tool Box button.

The Tool Box dialog box opens.

  1. Select the printer from Printer Name.

The Tool Box opens.

  1. Click the Printer Settings Report tab.

  2. Select Reports from the list at the left side of the page.

The Reports page is displayed.

  1. Click the System Settings button.

The System Settings page is printed.

Once you have obtained the IP address of the printer, you can setup the Address book by performing the following steps.

  1. Open a web browser.

  2. Type in the IP address of the printer in the address bar and click Go. The printer's web page appears.

  3. Click Address Book, then click the Server Address tab, then click the Create button. If a security login dialog box appears, type in the correct User Name and Password.

To fill in the fields, enter the information as follows:

Name

Enter a friendly name that you want it to appear on the address book.

Server Type

Select Server Message Block (SMB) if you storing the document in a shared folder from your Microsoft Windows operating system. Select FTP if you have a FTP server.

NOTE: FTP Server depends on Microsoft Internet Information Services (IIS) and may not be installed on your computer. See the Microsoft document for detailed instructions on how to setup FTP server.

Server Address

Enter the IP address of the computer or the FTP server that you have shared out. (See "Locating the IP Address of Your Computer" for more information)

Server Port Number

Enter the Server Port Number. If you are unsure, you can enter the default value of 139 for SMB and 21 for FTP.

Login Name

Enter the user account name that has access to the shared folder on your computer or FTP server.

Login Password

Check on Enable Password and enter the password corresponding to the above login name.

NOTE: Empty password is not valid in the Scan to Computer feature. Ensure that you have a valid password for the user login account. (See "Creating a Password for Your User Login Account" for details on how to add a password in your user login account).

Share Name

Enter the name of the shared folder on the recipient computer. For SMB only.

Server Path

Enter the path where you want the scanned document to be stored. Ensure that the path is already created in the shared folder or FTP server.

  1. Click the Apply New Settings button.

Example of an entry for Scan to Computer, SMB.

Example of an entry for Scan to Server, FTP.

NOTE: Ensure that you enter an IP address in the Server Address box correctly.

Sharing a Folder With Sub-folder From Your Computer

To create and share a folder, follow the steps found in "Sharing a Folder From Your Computer". To add sub-folder, you will need to create a sub-folder from your share folder.

  1. Create a folder in the desired directory on your computer (Example of folder name, MyShare).

  2. From the folder, create your desired sub-folder. (Example of sub-folder name, MyPic\John. You should now see MyShare\MyPic\John in your directory)

After you have created a folder and sub-folder, you will now need to setup the Address Book. See "Setting Up the Address Book" for the details.

Example of an entry for Scan to Computer with sub-folder, SMB.

NOTE: Ensure that you enter an IP address in the Server Address box correctly.

Sending the Scanned File on the Network

  1. From the operator panel, press until >SCAN appears, and then press .

  2. Press until Scan to Network appears.

  3. Press or to select the option you selected in "Setting Up the Address Book", and then press .

Server: Stores the scanned image on the server by using the FTP protocol.

Computer: Stores the scanned image on the computer by using the SMB protocol.

Search Address: Select the server address registered in Address Book.

NOTE: Users need to be registered before you can select Server or Computer on the operator panel.
  1. Press to send the scanned files.

Creating a Password for Your User Login Account

The Scan to Computer/Server feature requires a user login account with a valid and non-empty password for authentication. If you do not use a password for your user login, you can create a password on your User Login Account with the following instructions.

For Microsoft Windows XP and Windows 2000:

  1. Click start® Control Panel® User Accounts.

  2. Click Change an account.

  3. Click Create a password and add in a password for your user login account.

For Windows Vista:

  1. Click Start® Control Panel.

  2. Click User Accounts and Family Safety.

  3. Click User Accounts.

  4. Click Create a password and add in a password for your user login account.

For Windows Server 2008:

  1. Click Start® Control Panel.

  2. Double-click User Accounts.

  3. Click Create a password for your account and add in a password for your user login account.

Locating the IP Address of Your Computer

You can locate the IP address of your computer with the following instructions.

  1. Click start® Run.

For Windows 2000/Windows Server 2003/Windows Server 2008: Click Start® Run.

For Windows Vista: Click Start® All Programs® Accessories® Run.

  1. Type cmd in the text field and click OK. A command prompt window will open.

  2. Type ipconfig and press Enter.

  3. Note down the IP Address xxx.xxx.xxx.xxx.

Sending an E-Mail with the Scanned Image

To send an e-mail attached with the scanned image from your printer, follow the steps below:

Setting an E-Mail Alert

  1. From the Dell Printer Configuration Web Tool, click E-Mail Alert.

The E-Mail Server Settings page appears.

  1. Specify the settings for E-Mail Alert as follows:

Primary SMTP Gateway: Enter the IP address of the e-mail server.

E-Mail Send Authentication: Specify Invalid to enable the e-mail server.

NOTE: If the error message including 016-506 or 016-764 is displayed, contact your server administrator for the settings for E-Mail Send Authentication.
  1. Click the Apply New Settings button.

Registering a New User

  1. From the Dell Printer Configuration Web Tool, click Address Book, and then click the E-Mail Address tab.

  2. Click the Create button.

The E-Mail Address page for registering a new user appears.

  1. Enter the following:

  2. Click the Apply New Settings button.

Sending an E-mail With the Scanned File

  1. From the operator panel, press until >SCAN appears, and then press .

  2. Press until Scan to E-Mail appears, and then press .

  3. Press or to select the setting listed below, and then press .

Enter E-Mail: Type the e-mail address directly.

Address Book: Select the e-mail address registered in the Address Book.

NOTE: Users need to be registered before you can select Address Book on the operator panel.
  1. Press to select TO or BCC.

  2. Press to send e-mail.

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