Faxing:

The FAX country setting is used to set the country where your printer is used. This is a requirement for using the FAX service on the printer.

FAX Country Setting Procedure

To set the country settings from the printer operator panel:

The printer must be rebooted after you set the country settings. When a message prompting you to reboot the printer appears, select Yes. After the reboot, the top menu is displayed on the operator panel.

Setting the Printer ID

In most countries, you are required by law to indicate your fax number on any fax you send. The printer ID, containing your telephone number and name or company name, will be printed at the top of each page sent from your printer.

You can enter alphanumeric characters using the number keypad, including special symbols by pressing the 1, *, and # buttons.

Using the Number Keypad to Enter Characters

As you perform various tasks, you may need to enter names and numbers. For example, when you set up your printer, you enter your name or your company's name and telephone number. When you store speed dial or group dial numbers, you may also need to enter the corresponding names.

Keypad Letters and Numbers

Changing Numbers or Names

Key	Assigned numbers, letters or characters
1	@ : . / 1
2	a b c A B C 2
3	d e f D E F 3
4	g h i G H I 4
5	j k l J K L 5
6	m n o M N O 6
7	p q r s P Q R S 7
8	t u v T U V 8
9	w x y z W X Y Z 9
0	0
*	- _ ~
#	@ . _ ! " # $ % & ' ~^ \| ` ; : ? , (space) + - * / = ( ) [ ] { } < >

If you make a mistake while entering a number or name, press

to delete the last digit or character. Then enter the correct number or character.

Inserting a Pause

For some telephone systems, it is necessary to dial an access code and listen for a second dial tone. A pause must be entered in order for the access code to function. For example, enter the access code 9 and then press

before entering the telephone number. "-" appears on the display to indicate when a pause is entered.

Setting the Time and Date

Changing the Clock Mode

Setting Sounds

Speaker Volume

Ringer Volume

Specifying the Fax Settings

Changing the Fax Settings Options

Available Fax Settings Options


Option	Description
Receive Mode	You can select the default fax receiving mode. Fax: (automatic receive mode) Telephone (manual receive mode): Automatic fax reception is turned off. You can receive a fax by picking up the handset of the external telephone and then pressing the remote receive code, or by setting OnHook to On (you can hear voice or fax tones from the remote machine) and then pressing . Telephone/Fax: When the printer receives an incoming fax, the external telephone rings for the time specified in Auto Rec Fax/Tel, and then the printer automatically receives a fax. If an incoming call is not a fax, the printer beeps from the internal speaker indicating that the call is a telephone call. Ans Machine/Fax: The printer can share a telephone line with an answering machine. In this mode, the printer will monitor the fax signal and pick up the line if there are fax tones. If the phone communication is using serial transmission in your country (such as Germany, Sweden, Denmark, Austria, Belgium, Italy, France and Switzerland), this mode is not supported. DRPD: Before using the Distinctive Ring Pattern Detection (DRPD) option, distinctive ring service must be installed on your telephone line by the telephone company. After the telephone company has provided a separate number for faxing with a distinctive ring pattern, configure the fax setup to monitor for that specific ring pattern.
Auto Rec Fax	Sets the interval at which the printer goes into the fax receive mode after receiving an incoming call. The interval can be specified within the range of 0 to 255 seconds. The default is 0 second.
Auto Rec Fax/Tel	Sets the interval at which the printer goes into the fax receive mode after the external telephone receives an incoming call. The interval can be specified within the range of 0 to 255 seconds. The default is 6 seconds.
Auto Rec Ans/Fax	Sets the interval at which the printer goes into the fax receive mode after the external answering machine receives an incoming call. The interval can be specified within the range of 0 to 255 seconds. The default is 21 seconds.
Line Monitor	Sets the volume of the line monitor, which audibly monitors a transmission through the internal speaker until a connection is made.
Ring Tone Volume	Sets the volume of the ring tone, which indicates that an incoming call is a telephone call through the internal speaker when Receive Mode is set to Telephone/Fax.
Line Type	You can select the default line type. PSTN PBX
Tone/Pulse	You can select the dialing type. Tone Pulse (10PPS) Pulse (20PPS)
Resend Delay	You can specify the interval between transmission attempts within the range of 3 to 255 seconds. The default is 8 seconds.
Redial Attempts	You can specify the number of redial attempts to make when the destination fax number is busy, within the range of 0 to 13. If you enter 0, the printer will not redial.
Redial Delay	Your printer can automatically redial a remote fax machine if it was busy. Intervals from 1-15 minutes can be entered.
Junk Fax Setup	You can reject faxes sent from unwanted stations. The system only accepts faxes from the remote stations registered in the speed dial. This feature is useful for blocking any unwanted faxes. Select Off to turn the feature off. Anybody can send you a fax. Select On to turn the feature on.
Remote Receive	You can receive a fax by pressing the remote receive code on the external telephone after picking up the handset of the telephone.
Remote Rcv Tone	You can specify the tone when Remote Receive is set to On.
Fax Header	Prints the sender's information on the header of faxes. Select Off to turn this feature off. Select On to turn this feature on.
Fax Header Name	Specifies the sender's name to be printed on the header of faxes.
Fax Number	Specifies the fax number of the printer, which will be printed on the header of faxes. This feature is available when you set Fax Header to On. The number specified in Fax Number is used in the printer ID.
Fax Cover Page	You can set whether to attach a cover page to faxes when sending faxes.
DRPD Pattern	Before using the Distinctive Ring Pattern Detection (DRPD) option, distinctive ring service must be installed on your telephone line by the telephone company. After the telephone company has provided a separate number for faxing with a distinctive ring pattern, configure the fax setup to monitor for that specific ring pattern.
Sent Fax Fwd	You can set your printer to forward incoming faxes to another fax number. When a fax arrives at your printer, it is stored in the memory. Then, the printer dials the fax number that you have specified and sends the fax. Select Only On Error to forward incoming faxes when an error occurs. Select On to always forward incoming faxes. Select Off not to forward incoming faxes.
Fax Fwd Number	You enter the fax number of the destination to which incoming faxes will be forwarded.
Fax Fwd Print	You can set whether to print all forwarded incoming faxes.
Fax Fwd Err Print	Prints incoming faxes that failed to be forwarded when Fax Fwd Print is set to Off.
Prefix Dial	You can specify whether or not to set a prefix dial number.
Prefix Dial Num	You can set a prefix dial number of up to five digits. This number dials before any auto dial number is started. It is useful for accessing the Private Automatic Branch Exchange (PABX).
Discard Size	When receiving a document as long as or longer than the paper installed in your printer, you can set the printer to discard any excess at the bottom of the page. If the received page is outside the margin you set, it will print on two sheets of paper at the actual size. When the document is within the margin and Discard Size is set to Auto Reduction, the printer reduces the document to fit it onto the appropriate sized paper and discard does not occur. If Discard Size is set to other than Auto Reduction, the data within the margin will be discarded.
ECM	You can set whether to enable or disable the ECM (Error Correction Mode).
Modem Speed	You can set the modem speed.
Country	You can select the country where the printer is used.
Fax Activity	You can set whether to automatically print a fax activity report after every 50 incoming and outgoing fax communications.
Fax Transmit	You can set whether to print a transmission result after a fax transmission.
Fax Broadcast	You can set whether to print a transmission result after a fax transmission to multiple locations.
Fax Protocol	You can set whether to print the protocol monitor report after a fax transmission to monitor fax protocol problems.

Advanced Fax Settings

If you are experiencing fax send or receive errors, there is an advanced fax settings menu which you can access and change the settings accordingly.

Fax Data Encoding Method

Some of the legacy fax devices do not support the Joint Bi-level Image Experts Group (JBIG) data encoding method. You may experience fax send or receive errors due to this data encoding method. You can disable the JBIG and select the Modified Huffman (MH), Modified Read (MR), or Modified Modified Read (MMR) encoding with the following instructions.

Sending a Fax

You can fax data from your printer. You can also directly fax data transferred from the computer running a Microsoft^® Windows^® operating system.

Loading an Original Document

You can use the ADF or the document glass to load an original document for faxing. Using the ADF, you can load up to 35 sheets of 75 g/m2 (20 lb) paper at a time. Using the document glass, you can load one sheet at a time.

Adjusting the Document Resolution

Use the Document Resolution setting to improve the output quality of the original or if scanning photographic materials.

Lighter/Darker

Sending a Fax Automatically

Standard*	Used for documents with normal sized characters.
Fine	Used for documents containing small characters or thin lines or documents printed using a dot-matrix printer.
Super Fine	Used for documents containing extremely fine detail. The super fine mode is enabled only if the remote machine also supports the Super Fine resolution. See the note below.
Photo	Used for documents containing photographic images.

Normal*	Works well with standard typed or printed documents.
Darker1	Works well with light print or faint pencil markings.
Darker2
Darker3
Lighter3	Works well with dark print.
Lighter2
Lighter1

For the document loaded on the document glass, the display asks if you want to load another page. Press

to select Yes or No, and then press

After all of the pages are scanned, select No when the display shows "Another Page?".

Sending a Fax Manually

Confirming Transmissions

When the last page of your document has been sent successfully, the printer beeps and returns to the standby mode.

If something goes wrong while sending your fax, an error message appears on the display.

If you receive an error message, press

to clear the message and try to send the document again.

You can set your printer to print a confirmation report automatically after each fax transmission. For further details, see "Printing a Report".

Automatic Redialing

If the number you have dialed is busy or there is no answer when you send a fax, the printer will automatically redial the number every minute based on the number set in the redial settings.

Sending a Delayed Fax

The Delayed Start mode can be used to save scanned documents for transmission at a specified time in order to take advantage of lower long distance rates.

To enter the number, you can use speed dial or group dial numbers. For details, see "Automatic Dialing".

Once Delayed Start mode is activated, your printer stores all of the documents to be faxed into its memory and sends them at the specified time. After faxing in the Delayed Start mode is complete, the data in the memory is cleared.

Sending a Fax from the Driver (Direct Fax)

Example

Procedure

a. Transmission image quality

b. Transmission report

c. Fax Cover Page Settings

Fax Cover Page

Sender

Sender Name

This option allows you to enter a sender's name that will be printed on the fax cover page.

The sender's name can be up to 30 characters. If it exceeds 30 characters, only the first 30 characters will be valid.

* This can only be used if the PC and the Dell 2135cn Color Laser Multifunction Printer are connected with a USB cable.

Standard	For documents with normal sized characters.
High Quality*	For documents containing small characters or thin lines or documents printed using a dot-matrix printer.
Super-high image quality	For documents containing extremely fine detail. The super fine mode is enabled only if the remote machine also supports Super Fine resolution. See the notes below.

Output regularly	Prints a transmission result after every fax transmission.
Output for non-transmission*	Prints a transmission result only when an error occurs.
Do not output	Does not print fax transmission results.

Use Printer Settings	Determines whether or not to attach a cover page to your fax depending on the setting you specify in Fax Cover Page on the operator panel.
Attach	Attaches a cover page to your fax.
None*	Does not attach a cover page to your fax.

Use Printer Settings*	Determines whether or not to print the sender's name on the fax cover page based on the printer settings.
Enter a sender name	Allows you to enter a sender's name that will be printed on the fax cover page in Sender Name.

Receiving a Fax

About Receiving Modes

Loading Paper for Receiving Faxes

The instructions for loading paper in the paper tray are the same whether you are printing, faxing, or copying, except that faxes can only be printed on Letter-, A4-, or Legal-sized paper. For details about loading paper, see "Loading Print Media". For details about setting the paper type and size in the tray, see "Print Media Guidelines".

Receiving a Fax Automatically in the Fax Mode

If you receive a fax, the printer automatically goes into the fax mode after a specified period of time and receives the fax.

To change the interval at which the printer goes into the fax mode after receiving an incoming call, see "Available Fax Settings Options".

Receiving a Fax Manually in the Telephone Mode

You can receive a fax by picking up the handset of the external telephone and then pressing the remote receive code (see "Available Fax Settings Options"), or by setting OnHook to On (you can hear voice or fax tones from the remote machine) and then pressing

The printer begins receiving a fax and returns to the standby mode when the reception is completed.

Receiving a Fax Automatically in the Telephone/Fax or Ans Machine/Fax

To use the Telephone/Fax or Ans Machine/Fax mode, you must attach an external telephone to the phone connector (

) on the back of your printer.

If the caller leaves a message, the answering machine stores the message as it would normally. If your printer hears a fax tone on the line, it automatically starts to receive a fax.

Receiving a Fax Manually Using an External Telephone

This feature works best when you are using an external telephone connected to the phone connector (

) on the back of your printer. You can receive a fax from someone you are talking to on the external telephone without having to go to the printer.

When you receive a call on the external telephone and hear fax tones, press the two-digit keys on the external telephone, or set OnHook to Off and then press

Press the buttons slowly in sequence. If you still hear the fax tone from the remote machine, try pressing the two-digit keys once again.

The remote receive code is set to Off at the factory. You can change the two-digit number to whatever you choose. For details on changing the code, see "Available Fax Settings Options".

Receiving Faxes Using the DRPD

The DRPD is a telephone company service which enables a user to use a single telephone line to answer several different telephone numbers. The particular number someone uses to call you on is identified by different ringing patterns, which consist of various combinations of long and short ringing sounds.

Before using the Distinctive Ring Pattern Detection option, Distinctive Ring service must be installed on your telephone line by the telephone company. To set up Distinctive Ring Pattern Detection, you will need another telephone line at your location, or someone available to dial your FAX number from outside.

Your printer provides seven DRPD patterns. If this service is available from your telephone company, ask your telephone company which pattern you need to select to use this service.

Receiving Faxes in the Memory

Since your printer is a multi-tasking device, it can receive faxes while you are making copies or printing. If you receive a fax while you are copying, printing, or run out of paper or toner, your printer stores incoming faxes in the memory. Then, as soon as you finish copying, printing, or re-supply the consumables, the printer automatically prints the fax.

Polling Receive

Automatic Dialing

Speed Dialing

You can store up to 200 frequently dialed numbers in speed dial locations (001-200).

When the speed dial job specified in the delayed fax or redial exists, you cannot change the speed dial number from the operator panel or Dell Printer Configuration Web Tool.

Storing a Number for Speed Dialing

If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another speed-dial number, press

Sending a Fax Using a Speed Dial

The corresponding entry's name briefly displays. To confirm the name again, press

When the document is loaded on the document glass, the LCD display asks if you want to send another page. Press

to select Yes to add more documents or to select No to begin sending the fax immediately, and then press

Group Dialing

If you frequently send the same document to several destinations, you can create a group of these destinations and set them under a one-digit group dial location. This enables you to use a group dial number setting to send the same document to all the destinations in the group.

Setting Group Dial

If a number is already stored in the location you chose, the display shows the number to allow you to change it. To start over with another group-dial number, press

Editing Group Dial Numbers

You can delete a specific speed dial number from a selected group or add a new number to the selected group.

To edit the name of an existing group dial number, or enter a name for a new group dial number, press

Sending a Fax Using Group Dialing (Multi-address Transmission)

You can use one or more group numbers in one operation. Then continue the procedure to complete the desired operation.

Your printer automatically scans the document loaded in the Automatic Document Feeder or on the document glass into the memory. The printer dials each of the numbers included in the group.

Printing a Speed Dial List

Other Ways to Fax

Using the Secure Receiving Mode

You may need to prevent your received faxes from being accessed by unauthorized people. You can turn on the secure fax mode using the Secure Receive option to restrict printing out all of the received faxes when the printer is unattended. In the secure fax mode, all incoming faxes will go in memory. When the mode turns off, any faxes stored will be printed.

When a fax is received in the secure receiving mode, your printer stores it into memory and the JOB STATUS screen displays "Secure Receive" to let you know that there is a fax stored.

Using an Answering Machine

You can connect a telephone answering device (TAD) directly to the back of your printer as shown above.

Set OnHook to On (you can hear voice or fax tones from the remote machine), and then press

and hang up the receiver.

Using a Computer Modem

If you want to use your computer modem for faxing or for a dial-up internet connection, connect the computer modem directly to the back of your printer with the TAD as shown above.

Printing a Report

Speed Dial

This list shows all the numbers currently stored in the printer's memory as speed dial numbers.

Address Book

This list shows all the addresses currently stored in the printer's memory as Address Book information.

Server Address

This list shows all of the numbers currently stored in the printer's memory as Server Address information.

Fax Activity

Fax Pending

This list shows the status of pending faxes. You may print this list to confirm your changes after changing any settings.

Print Meter

This report shows the total number of pages printed. The report will be titled Dell ColorTrack Report.

Faxing

FAX Country Setting