Back to Contents Page

Printing

  Tips for Successful Printing

  Sending a Job to Print

  Canceling a Job

  Printing a Report Page

  Using the Print and Hold Function

This chapter covers tips for printing, how to print certain information from your printer, and how to cancel a job.

Tips for Successful Printing

Tips on Storing Print Media

Store your print media properly. For more information, see "Storing Print Media".

Avoiding Paper Jams

NOTE: It is recommended that you try a limited sample of any print media you are considering using with the printer before purchasing large quantities.

By selecting appropriate print media and loading it properly, you can avoid paper jams. See the following instructions on loading print media:

• "Loading Print Media in the Tray 1"
  
  
• "Loading the Single Sheet Feeder"
  
  
• "Avoiding Jams"
  
  

If you experience a paper jam, see "Clearing Jams".

Sending a Job to Print

To support all of the printer features, use the printer driver. When you choose Print from a software program, a window representing the printer driver opens. Select the appropriate settings for the specific job that you are sending to print. Print settings selected from the driver override the default menu settings selected from the operator panel or Tool Box.

You may need to click Preferences from the initial Print box to see all of the available system settings you can change. If you are not familiar with a feature in the printer driver window, open the online Help for more information.

To print a job from a typical Windows^® application:

1. Open the file you want to print.
   
   
2. From the File menu, select Print.
   
   
3. Verify that the correct printer is selected in the dialog box. Modify the system settings as appropriate (such as the pages you want to print or the number of copies).
   
   
4. Click Preferences to adjust system settings that are not available from the first screen, and then click OK.
   
   
5. Click OK or Print to send the job to the selected printer.
   
   

Canceling a Job

There are several methods for canceling a job.

Canceling From the Operator Panel

To cancel a job after it has started printing:

1. Press .
   
   
2. From the Job List, Press or until >Print appears, and then press .
   
   

Printing is canceled only for the current job. All the following jobs will continue to print.

Canceling a Job From a Computer Running Windows

Canceling a Job From the Taskbar

When you send a job to print, a small printer icon appears in the bottom right corner of the taskbar.

1. Double-click the printer icon.
   
   

A list of print jobs appears in the printer window.

2. Select the job you want to cancel.
   
   
3. Press Delete on the keyboard.
   
   

Canceling a Job From the Desktop

1. Click start®Printers and Faxes
   
   

For Windows 2000: Click Start® Settings® Printers.

For Windows Server^® 2003: Click Start® Printers and Faxes.

For Windows Vista^®: Click Start® Control Panel® Hardware and Sound® Printers.

For Windows Server 2008: Click Start® Control Panel® Printers.

A list of available printers appears.

2. Double-click the printer that you selected when you sent the job for print.
   
   

A list of print jobs appears in the printer window.

3. Select the job you want to cancel.
   
   
4. Press Delete on the keyboard.
   
   

Printing a Report Page

By using the Reports menu, you can print a variety of settings for your printer including system settings, panel setting, and font list. The following section describes two examples of printing from the Reports menu.

Printing a System Settings Page

To verify detailed system settings, print a System Settings page. A printed System Settings page also allows you to verify whether or not options have been installed properly.

See "Understanding the Menus" or "Understanding the Tool Box Menus" to identify the display and operator panel buttons if you need help.

From the Printer Operator Panel

1. Press until >SETUP appears, and then press .
   
   
2. Press until >Reports appears, and then press .
   
   
3. System Settings is displayed. Press .
   
   

The System Settings page is printed.

From Your Computer

1. Click start® All Programs® Dell Printers® Additional Color Laser Software® Quick Launch Utility.
   
   

The Quick Launch Utility dialog box opens.

2. Click the Tool Box button.
   
   

The Tool Box dialog box opens.

3. Select the printer from Printer Name.
   
   

The Tool Box opens.

4. Click the Printer Settings Report tab.
   
   
5. Select Reports from the list on the left side of the page.
   
   

The Reports page is displayed.

6. Click the System Settings button.
   
   

The System Settings page is printed.

The message System Settings - Press X to Stop - Printing appears while the page prints. The printer returns to the standby mode after printing the System Settings page.

If any other message appears when you print this page, see the online Help for more information.

Printing a Font Sample List

To print samples of all the fonts currently available for your printer:

From the Printer Operator Panel

1. Press until >SETUP appears, and then press .
   
   
2. Press until >Reports appears, and then press .
   
   
3. Press until either PCL Fonts List appears.
   
   
4. Press .
   
   

The PCL fonts list is printed.

From Your Computer

1. Click start® All Programs® Dell Printers® Additional Color Laser Software® Quick Launch Utility.
   
   

The Quick Launch Utility dialog box opens.

2. Click the Tool Box button.
   
   

The Tool Box dialog box opens.

3. Select the printer from Printer Name.
   
   

The Tool Box opens.

4. Click the Printer Settings Report tab.
   
   
5. Select Reports from the list at the left side of the page.
   
   

The Reports page is displayed.

6. Click the PCL Fonts List button.
   
   

The PCL fonts list is printed.

The message PCL Fonts List - Press X to Stop - Printing appears and remains on the operator panel until the page prints. The printer returns to the standby mode after printing the font sample list.

Using the Print and Hold Function

When you send a job to the printer, you can specify that you want the printer to hold the job in the memory by using the driver settings. When you are ready to print the job, go to the printer and use the operator panel menus to identify the specific job in the memory that you want to print. You can use this function to print a confidential job (Secure Print), or verify one copy before printing additional copies (Proof Print).

NOTE: The printer holds the job until you delete it using the operator panel or you turn off the printer. The data on memory is cleared when the printer is turned off.

NOTE: Print and Hold functions require a minimum of 384 MB available print memory.

NOTE: If the number of documents are too many, or the size of the print job is too big for the available memory, an error occurs.

NOTE: If a document name is not assigned to your print job in the printer driver, the job's name will be identified using the PC's time and date of submission to distinguish it from other jobs stored under your name.

Printing and Deleting Held Jobs

Once held jobs are stored in print memory, you can use the operator panel to specify what you want to do with one or more of the jobs. You can select either Secure Print and Proof Print from "Stored Print". Then, you select your user name from a list. If you select Secure Print, you must type the password you specified in the driver when you sent the job. See "Secure Print" for more information.

From either the Secure Print or Proof Print menu items, you have three choices:

• Print and Save
  
  
• Del after Print
  
  
• Delete
  
  

NOTE: To send a job to print as Secure Printing or Proof Printing, select Secure Print or Proof Print in Job Type in the Paper/Output tab of the Printing Preferences dialog box.

Printing Held and Proof Print Jobs

From the Printer Operator Panel

1. Press until >SETUP appears, and then press .
   
   
2. Press until >Reports appears, and then press .
   
   
3. Press until Stored Documents appears, and then press .
   
   

The stored documents page is printed.

From Your Computer

1. Click start® All Programs® Dell Printers® Additional Color Laser Software® Quick Launch Utility.
   
   

The Quick Launch Utility dialog box opens.

2. Click the Tool Box button.
   
   

The Tool Box dialog box opens.

3. Select the printer from Printer Name.
   
   

The Tool Box opens.

4. Click the Printer Settings Report tab.
   
   
5. Select Reports from the list on the left side of the page.
   
   

The Reports page is displayed.

6. Click the Stored Documents button.
   
   

The stored documents page is printed.

Stored Print

If you send a Stored Print job, the printer does not print the job immediately, but stores the job in memory so you can print the job later. See "Printing and Deleting Held Jobs" for more information.

NOTE: The printer holds the job until you delete it using the operator panel or you turn off the printer.

NOTE: When you select Del after Print, the held job is automatically deleted after printing.

Proof Print

If you send a Proof Print job, the printer prints one copy and holds the remaining copies you requested from the driver in print memory. Use Proof Print function to examine the first copy to see if it is satisfactory before printing the remaining copies.

See "Printing and Deleting Held Jobs" if you need help with printing the additional copies stored in memory.

NOTE: The printer holds the job until you delete it using the operator panel or you turn off the printer.

NOTE: When you select Del after Print, the held job is automatically deleted after printing.

Secure Print

When you send a job to the printer, you can specify a password from the driver. The password must be between 1 and 12 digits using numbers 0-9. The job is then held in print memory until you enter the same numeric password from the operator panel and choose to print or delete the job. This function is called "Stored Print". This ensures that the job does not print until you are there to retrieve it, and no one else using the printer can print the job.

When you select Secure Print from Stored Print after selecting your user name, the following prompt is displayed:

User Name -Enter Secure Print Password & - _

Use the buttons on the operator panel to enter the numeric password associated with your confidential job. As you enter the password, the password you entered is displayed as * to ensure confidentiality.

If you enter an invalid password, the message Wrong Password appears. Wait three seconds, or Press or to return to the screen for user selection.

When you enter a valid password, you have access to all print jobs matching the user name and password you entered. The print jobs matching the password you have entered appear on the screen. You can then choose to print or delete jobs. (See "Printing and Deleting Held Jobs" for more information.)

NOTE: The printer holds the job until you delete it using the operator panel or you turn off the printer. The data on memory is cleared when the printer is turned off.

NOTE: When you select Del after Print, the held job is automatically deleted after printing.

Back to Contents Page